Signing in Management & Reporting

A cost-effective solution for even the smallest of school!

What is DAY-BOOK?

DAY-BOOK is a cost-friendly sign-in management system that enables schools and trusts to securely manage students, employees and visitors entry into the premises.

The software allows for DBS Pre-Registration so visitors have stress free entry as well as having a mobile application for evacuation events to ensure everyone on site is present.

Designed for education, but suitable for any business, DAY-BOOK allows you to oversee who is in your building at any time with specific live reports.

Our software further advances the sign-in process, keeping identity information secure and leaving your staff feeling confident that DAY-BOOK is ensuring students and employees are safely accounted for.



Visitors can sign in via the touchscreen terminal, capturing key details such as Name, Organisation, Vehicle Details, who they’re visiting and DBS information.

To complete signing in a photograph is taken and an individual ID badge printed, this can then be worn and used for signing out on exit.

Students who arrive late can also use DAY-BOOK to sign in and provide a reason for their lateness, with all marks, minutes and late codes written back to your MIS System.

Students leaving school outside of normal hours are asked to provide a reason for leaving. The system can generate school permission slips, advising that the absence is authorised and store this as part of the database record.

Adding to this a photograph will be taken of the parent/guardian who is collecting the child for safeguarding purposes.

Employees are able to quickly sign in or out of the building by either scanning an ID card* or by finding their name via first initial.

Employers are able to have accurate evacuation reports, produce timecards or access in / out, time on site etc for each interaction.

As DAY-BOOK is multi entry enabled by default you can have a reader at each entry point to capture access anywhere.

Temporary Employees can be DBS pre-checked and issued with a label to use to sign in and out for the duration they’re with the school.

*ID cards can be QRCode, Barcode, RFID, Paxton and more

Concise and accurate information for executing your practice and actual evacuations.

The evacuation report provides information of everyone onsite even students who have left school early or arrive late. This therefore ensures all bases are covered and no one is missed or left out.

The evacuation report is available via either a PDF printable report or by using our included DAY-BOOK mobile application (available for both iOS & Android).

DAY-BOOK comes with an easily understandable reporting system, enabling you to quickly produce standard outputs at the click of a button.

In addition, all reports in the system give you live information including customisable date range reports.

Wonde integration enables DAY-BOOK to safely and securely pull student and employee information directly from your MIS system.

This ensures that your database is always kept current with new employees, role changes, or changes to emergency contact details.

Users can send visitors a form to fill in before they visit the school so their DBS records can be checked, saving the visitor from any added waiting time on arrival.

Schools have the option to use their school ID cards to sign in/out with the scanner add-on, this can also be done for fobs that use Paxton readers.

How much does DAY-BOOK cost?

DAY-BOOK School Editions from £299.99 per annum

Interested in what DAY-BOOK does and the benefits our product will bring to your school?

Complete the contact form and one of our product specialists will be in touch to provide further information.