Manage Student Medication in the School Environment.

Medication Management in MEDI-BOOK provides a functional way to store and administer medication for students during the school day with the details of the medication as well as the dosage that needs to be issued.

The included medication dashboard keeps track of medications which are scheduled for issue, with an upcoming expiry and where stocks are running low. Enabling the first aid teams to proactively request new items from parents long before they run out.

MEDI-BOOK Dashboard iMAC

Record and issue medication in a safe and secure manner.

Medication Manager - Consent - Approve - Create - Issue

Medication Management in MEDI-BOOK allows you to record, issue and manage any medication on the premises safely and securely using the consent, approve, create and issue method.

This ensures medication which is it be issued has has the consent of the parent as well as the approval of the head teacher to do so.

Obtained either via the Notify or School application or via a web-based form, this enables parent to submit all the key information on why the medication is to be issues, how often, emergency advice and medication information.

New medication consents are authorised by the head teacher / authorising person before they can be added to the system.

Medication which has been approved can be added to the system for allocation against a student’s record.

Medication can be scheduled for issue or on an ad-hoc basis as per the parental consent information.


The medication manger dashboard provides a quick overview of the entries in the system for issue and the items which are currently raising an alert for expiry or low stock quantities.

Quick overview of the medication entries which are scheduled to be issued today.

Medication consent requests which have been approved by the authorising person and awaiting adding onto the system, issuing, and scheduling accordingly.

Medication which is recorded in the system which has low remaining doses available along with options to send a pre-configurable message to notify parents.

Student Medication.

Medication linked to a student which is recorded in the system which is expiring in the next 30 days along with options to send a pre-configurable message to notify parents.

School Medication

School / standard Items which are expiring in the next 30 days.

Medication Manager Dashboard

Medication Consent

Parents can create medication consent request directly by using the EDU365 NOTIFY app or via an online web-based form, access to the online form is to be made available on request to the school which will issued via a system generated email with the relevant access details.

The consent form captures the key information such as medication details, reason for issue, any known side effects, contact details and what to do in an emergency following issue.

Consent Approval

When a parental medication consent request is received the system automatically generates an alert email to the configured authorising recipient advising of the request.

The medication request can then be approved either by using the unique link provided in the email or by using the main MEDI-BOOK system.

Any medication requests that are not approved by the relevant authority are not able to be added to the system for issue.

Create Medication Entry

Medication which has been approved for use is able to be added to the system, any information which was included in the consent form is pre-populated into the item form where it can be updated as required.

As part of the item you are able to specify values such as dosage amount, type and the amount of doses which are available.

Once an item has been added to the system you can define multi entry schedules for the issue for time, number of days or weeks.

Issuing Medication

Medication which has been added can then be issued by either a scheduled time, an adhoc entry or by quick issue using a QR code.

The quick issue enables the generation of a unique QR code which can be attached to the item, such as inhaler. This when scanned opens an online form where the details of the issue can be recorded, such as who has administered, quantities and any witnesses.

Issue Medication Form